CHARTER ACADEMY (PTY) LTD

Registration Number: 2006/025895/07

ACCESS TO INFORMATION MANUAL

(Private Body)

Prepared in terms of

Section 51 of the Promotion of Access to Information Act, 2 of 2000

INTRODUCTION

The Promotion of Access to Information Act, 2 of 2000 (the “Act”), gives effect to Section 32(1)(a) & (b) of the Constitution of the Republic of South Africa, which provides for the right of access to information held by public and private bodies when such information is requested for the exercise or protection of rights.

The Act sets out the requisite procedures for requests, requirements to be met, and grounds for refusal.

The right to information may be limited to protect privacy, commercial confidentiality, and good governance, where such limitations are reasonable and justifiable in an open and democratic society.

This Manual is prepared to inform requesters of the procedures and requirements for accessing information held by Charter Academy (Pty) Ltd.

PART I: INFORMATION REQUIRED IN TERMS OF SECTION 51(1)(a)

Name of Company

Charter Academy (Pty) Ltd

Nature of Business

Charter Academy provides accredited education and training solutions for the real estate sector, offering short courses, professional designations, and compliance training. The Academy focuses on improving financial literacy, property industry skills, and continued professional development (CPD).

Directors of Private Body

Adrian Harris – ID No. 620401 5226 089
Cashel Harris – ID No. 860428 0163 081

Postal Address

80 Jan Smuts Ave

Saxonwold

Johannesburg, Gauteng 2196

South Africa

Physical Address

80 Jan Smuts Ave

Saxonwold

Johannesburg, Gauteng 2196

South Africa

Telephone Number

+27 (011) 486 1124

Email

info@charteracademy.co.za

Information Officer

Mr Thabo Ngwenya, Compliance Officer
Tel: +27 (011) 486 1124
Email: thabo@charteracademy.co.za

PART II: SOUTH AFRICAN HUMAN RIGHTS COMMISSION (SAHRC)

A guide compiled by the SAHRC is available to assist any person wishing to exercise their rights under PAIA.

It is available at:

South African Human Rights Commission

29 Princess of Wales Terrace, Cnr York and St Andrews Streets, Houghton, Parktown, Johannesburg, 2041

Tel: (011) 484-8300 | Fax: (011) 484-1360

PART III: NOTICE IN TERMS OF SECTION 51(1)(c)

The following information is automatically available without a formal PAIA request:

Course offerings, accreditation status, and compliance updates (available on the Charter Academy website).
Publicly available policies and procedures.

(Optional: You can add annual reports or financials here if you decide to make them public.)

PART IV: RECORDS HELD IN ACCORDANCE WITH LEGISLATION

Charter Academy maintains records under, inter alia:

Companies Act, 71 of 2008
Basic Conditions of Employment Act, 75 of 1997
Employment Equity Act, 55 of 1998
Labour Relations Act, 66 of 1995
Occupational Health and Safety Act, 85 of 1993
Skills Development Act, 97 of 1998
Unemployment Insurance Act, 63 of 2001
Compensation for Occupational Injuries and Diseases Act, 130 of 1993
Value-Added Tax Act, 89 of 1991
Income Tax Act, 58 of 1962

PART V: RECORDS HELD (Section 51(1)(e))

Company Records:

Memorandum of Incorporation
Board minutes
Shareholder minutes
Registers of directors, officers, and shareholders

Tax Records:

PAYE, VAT, UIF, SDL records
Employee tax documentation
SARS correspondence

Employment Records:

Contracts of employment
Equity plans
Disciplinary records
Salary and leave records
Training manuals and records

Third-Party Records:

Supplier contracts
Client contracts (training agreements)
Correspondence with regulators (e.g., PPRA, QCTO, SAQA)

PART VI: PROCEDURE FOR REQUESTS

Requests for information must:

Be made on the prescribed Form C (see Appendix 1).
Include sufficient detail to identify the record.
Be submitted with the prescribed fee (if applicable).
Be sent to the Information Officer at the addresses provided.

Timelines:

A response will be given within 30 days.
This may be extended by a further 30 days if a large volume of records is requested or consultations are required.

OUTCOME OF REQUESTS

If granted, the requester will be advised of any access fee payable and the form of access.
If refused, reasons will be provided, along with the applicable provisions of the Act and remedies available.

GROUNDS FOR REFUSAL

Access may be refused if it involves:

Unreasonable disclosure of personal information of third parties.
Commercially sensitive information.
Breach of confidentiality agreements.
Endangerment of individuals or property.
Privileged legal documents.
Intellectual property, including proprietary training content or software.

REMEDIES

Charter Academy does not have internal appeals. Dissatisfied requesters may apply directly to the High Court or relevant Magistrate’s Court within 30 days.

FEES

The prescribed fees for PAIA requests are available on the SAHRC website under the “Access to Information/PAIA” section.

APPENDIX 1: FORM C

(Request for Access to Record of Private Body – as per PAIA regulations)